The purpose of this policy is to ensure that NPA's collection, holding, use and disclosure of personal information is in accordance with the requirements of the Privacy Act 1988 (Cth).
This policy applies to all employees of Note Printing Australia Limited (NPA), any contractor or other personnel working at NPA and to any visitor to NPA.
NPA only collects personal information which it considers necessary for its functions and activities.
NPA is committed to ensuring that the collection, storage, use and disclosure of personal information is not unlawful or unfair and will not intrude to an unreasonable extent upon the privacy of any person (that is, any employee, contractor or other personnel working at NPA or any visitor to NPA).
Information that NPA collects, stores, uses and discloses will be collected, stored, used and disclosed in accordance with the Privacy Act 1988 (Cth) (Privacy Act) and the associated National Privacy Principles.
NPA will be clear in communicating to all persons from whom it collects personal information:
- the purpose for which their personal information is being collected;
- if applicable, any laws or regulations which authorise or require the collection of the personal information being collected;
- the consequence (if any) for the person if all or part of the information is not provided;
- any person to whom, or anybody or agency to which, the information collected will be disclosed; and
- how the information will otherwise be used, stored, and destroyed, including when it will be destroyed
NPA will ensure that any personal information collected from or about a person is relevant to the purpose for which it is collected, that the information collected is up to date and complete, and that the collection of the information does not intrude to an unreasonable extent upon the person's personal affairs. Wherever reasonable and practicable, NPA will collect personal information about a person directly from that person.
NPA will not use or disclose personal information about a person for a purpose other than the primary purpose of collection unless the person has consented or NPA is otherwise permitted to use or disclose that personal information for a secondary purpose under the Privacy Act.
A person's personal information will not be disclosed to any other person, body or agency unless the person has been made aware at the time of collection that the information would be passed on to such person, body or agency, or an exception permitting the disclosure applies (for example, the disclosure is reasonable necessary for the enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of the public revenue), or the disclosure is otherwise required by law.
All personal information that NPA holds (such as medical information) will be held securely by NPA and only those employees (for example, managers) with a lawful and legitimate business reason for accessing personal information held by NPA will be granted access. NPA has controls and procedures in place to ensure that personal information is kept confidentially.
Persons whose personal information has been collected by NPA have a right to access and alter any personal information that NPA holds concerning them in accordance with the Privacy Act and the National Privacy Principles, subject to the exemptions contained in the Privacy Act. NPA's Human Resources department can be contacted for the purposes of gaining access to one's own personal information.
NPA will safely destroy a person's personal information when that information is no longer required for the purpose for which it was collected.